Project Officer – Enterprise Architecture & QA Support

Project Officer – Enterprise Architecture & QA Support

Are you someone who thrives on structure, follow-up, and making sure things are done properly?
Then this role might be a great fit for you.

At Ypto (the IT division of NMBS/SNCB), we are looking for a Project Officer to support our Enterprise Architecture Quality Assurance & Governance activities. You will play a key supporting role in ensuring that architectural decision-making, governance processes, and reporting run smoothly and consistently.

This is an excellent opportunity for someone early in their career who wants to gain exposure to enterprise level IT governance, while contributing in a very concrete, hands-on way.

Your role

You will be a reliable operational backbone for our architecture and QA activities, with a strong focus on follow-up, tooling, and process discipline.

Your responsibilities include:

Supporting Architecture Governance

• Preparing, coordinating, and following up on Architecture Council meetings

• Structuring agendas, documenting decisions, actions, and outcomes

• Maintaining decision logs, trackers, and reference documentation

Project & Process Support

• Supporting architecture related projects with structured follow-up

• Tracking actions, deadlines, approvals, and dependencies

• Helping to keep processes clear, UpToDate, and consistently applied

Tooling & Information Management

• Maintaining and improving SharePoint sites, libraries, and document structures

• Managing lists, trackers, and registers (decisions, waivers, reviews, actions, KPIs)

• Ensuring information is easy to find, up to date, and correctly structured

Reporting & Automation (Low Code)

• Creating and maintaining Excel based trackers and reports

• Supporting automation and reporting using Power BI. Experience with Power Platform (Power Apps, Power Automate) is a plus.

• Helping standardize templates, dashboards, and QA deliverables

Communication & Coordination

• Acting as a clear point of contact for practical questions on process and tooling

• Communicating clearly with architects, project managers, and stakeholders

• Helping translate complex governance or architecture topics into structured, understandable outputs

What we are looking for

You don’t need to be a senior technologist — accuracy, structure, and reliability matter most.

You are someone who:

• Has strong written and oral communication skills (Languages: Dutch or French, and English)

• Is detail oriented and enjoys meticulous follow-up

• Works comfortably with Excel, SharePoint, and Office 365

• Likes bringing structure to information and processes

• Communicates clearly and professionally, both written and verbally

• Is eager to learn and grow in an enterprise IT context

Your background

• Graduate or bachelor's degree (or equivalent experience)

• An interest in IT- architecture, or digital transformation is important

• 1-3 years of practical experience with Excel and SharePoint, Power BI is a must

• Familiarity with ServiceNow or governance processes is a plus

• Basic understanding of software, applications, or IT-landscapes is helpful
  (programming knowledge is not required, but understanding how things fit together is)

What we offer

• A hands-on role at the heart of enterprise IT governance

• Exposure to enterprise level decision-making and architecture processes

• A structured environment where quality, clarity, and professionalism matter

• Opportunities to grow towards more advanced roles (QA, governance, architecture support, or project coordination)

• A collaborative and respectful working culture aligned with our core values:

  • Professionalism

  • Respect

  • Collaboration

  • Openness to improvement and innovation

Our Ypto offer

At Ypto, you’ll join an open corporate culture and contribute to our digital transformation. You’ll work in a role with real social impact and plenty of room to make your own mark. Alongside a healthy work-life balance and a competitive salary, we offer:

• hybrid working, with a balanced weekly mix of office and remote work, combined with flexible hours

• 35 days of annual leave

• a target bonus

• a comprehensive insurance package, with hospitalisation and dental care for the whole family

• coverage of outpatient medical costs

• group insurance, including a supplementary pension (cafeteria plan)

• meal vouchers & eco vouchers

• net allowances for hybrid working and an internet allowance